Company Description

UM Shore Medical Center at Chestertown - 100 Brown Street Chestertown, MD 21620

Monday - Friday 8:00 AM - 4:30 PM

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the states future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the Systems anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

Overview

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas.Prepares charts for scanning and indexing.Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Qualifications

Principal Responsibilities and Tasks

The following statements describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
2. Review images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescans them as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
3. Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assign each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
4. Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
5. Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate the completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
6. Perform technical processing tasks to include Release of Information coverage.
7. Maintains expected productivity and quality standards.Completes and submits productivity reports on a weekly basis.
8. Communicate any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.

Qualifications

Education and Experience

• High school graduate or equivalent required.

Preferred

• One year of previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.
• Two years performing document imaging in a hospital medical record department preferred.

Additional Information

Knowledge, Skills and Abilities

• Strong leadership, analytical and organizational skills; filing systems; ability to prioritize workloads; meet deadlines and work effectively under pressure; excellent customer service skills; general office procedures; ability to problem solve and work with minimal supervision; familiar with basic medical terminology; computer experience; typing ability; familiar with dictation/transcription systems; familiar with state requirement regarding birth certificate processing.
• Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.
• All your information will be kept confidential according to EEO guidelines.

Compensation:

Pay Range:$17-$22.47

Other Compensation (if applicable):

Review the 2025-2026 UMMS Benefits Guide